Check your drivers
For each driver, pick the date you last ran their Clearinghouse query. You will get their next due date straight away. A name is optional — it is only there to help you read the list.
Worked out from 49 CFR 382.701(b). Nothing you type here leaves your browser — there is no account, and we do not store it.
Why carriers miss this one
The limited query is the most commonly missed item in the whole driver file, and the reason is the shape of the rule rather than the difficulty of it. The clock is twelve months from each driver's own last query, so a fleet that runs queries “every January” is already late for anyone hired in March. There is no single company-wide date to put in a calendar.
What a limited query actually is
A limited query asks the Clearinghouse one question: is there information about this driver in the database? It does not tell you what that information is. It needs the driver's general consent, which you hold outside the portal and which can cover multiple years.
If a limited query comes back “yes”
You must run a full query within 24 hours to see what is actually recorded. If you do not, the driver has to come off safety-sensitive functions until you do.
Who needs one
Every CDL and CLP holder you employ. Drivers who do not hold a CDL are outside the Clearinghouse entirely — they still need a qualification file, but no query.
Frequently asked questions
How often does a Clearinghouse query have to be run?
Once every twelve months for each CDL or CLP driver you employ. The clock runs from that driver’s own last query rather than from a company-wide date, which is why a fleet that runs them all every January is already late for anyone hired later in the year.
Is a limited query enough, or do I need a full query?
A limited query satisfies the annual requirement. It only tells you whether information exists about the driver. If it comes back saying there is information, you must run a full query within 24 hours to see what it is, and if you do not, the driver has to come off safety-sensitive functions until you do.
Do non-CDL drivers need a Clearinghouse query?
No. The Clearinghouse covers CDL and CLP holders. A non-CDL driver operating a commercial motor vehicle still needs a qualification file, but no Clearinghouse query.
Where is the driver consent kept?
The general consent that covers limited queries is signed on paper and held in your own records, outside the Clearinghouse portal. The specific consent for a full query is given by the driver electronically inside the Clearinghouse itself. They are two different things.
Related calculators
- Annual MVR due date
An annual motor vehicle record pull runs twelve months from the last one for each driver — not on a fleet-wide calendar date.
- Medical card expiry and paper window
A medical certificate runs two clocks since the June 2025 change: its own expiry, and the 60-day window a paper copy can still be relied on.
- Initial MVR due date at hire
You must pull a motor vehicle record within 30 days of hire. Enter each driver’s start date to see the deadline.
Tracking more than one driver
This page answers one question. DQTrack does the same arithmetic for every driver and vehicle you run, watches the dates, and emails you before something lapses — see pricing or try another calculator.