Check your drivers
For each driver, pick the date you last ran their Clearinghouse query. You will get their next due date straight away. A name is optional — it is only there to help you read the list.
Worked out from 49 CFR 382.701(b). Nothing you type here leaves your browser — there is no account, and we do not store it.
Why carriers miss this one
The limited query is the most commonly missed item in the whole driver file, and the reason is the shape of the rule rather than the difficulty of it. The clock is twelve months from each driver's own last query, so a fleet that runs queries “every January” is already late for anyone hired in March. There is no single company-wide date to put in a calendar.
What a limited query actually is
A limited query asks the Clearinghouse one question: is there information about this driver in the database? It does not tell you what that information is. It needs the driver's general consent, which you hold outside the portal and which can cover multiple years.
If a limited query comes back “yes”
You must run a full query within 24 hours to see what is actually recorded. If you do not, the driver has to come off safety-sensitive functions until you do. A full query needs the driver's specific electronic consent given inside the Clearinghouse itself, which is a different consent from the general one you hold on file.
Who needs one
Every CDL and CLP holder you employ, including owner-operators running under your authority. Drivers who do not hold a CDL are outside the Clearinghouse entirely — they still need a qualification file, but no query.
Tracking more than one driver
This page answers one question. DQTrack does the same arithmetic for every driver and vehicle you run, watches the dates, and emails you before something lapses — see pricing or try another calculator.