Check your drivers
For each driver, pick the date you last pulled their motor vehicle record. The next annual pull is twelve months from that date — per driver, not fleet-wide.
Worked out from 49 CFR 391.25(a). Nothing you type here leaves your browser — there is no account, and we do not store it.
Not the same as Clearinghouse
The annual MVR comes from the state driving record. The Clearinghouse query is a separate federal check for CDL holders. Pulling one does not satisfy the other.
Per driver, not per fleet
The annual MVR clock starts from each driver's own last pull. A fleet that pulls everyone's MVR every January is already late for anyone hired in March.
Who needs one
Every driver in your qualification file, CDL or not. Non-CDL commercial drivers still need the file; they just skip CDL-specific items like Clearinghouse.
Frequently asked questions
How often must a motor carrier pull an MVR?
At least once every twelve months for each driver you employ, measured from the date of the last pull for that driver — not from a single fleet-wide date.
Is an annual MVR the same as a Clearinghouse query?
No. The annual MVR comes from the state motor vehicle record. The Clearinghouse query is a separate federal database check for CDL and CLP holders under 382.701. You need both where they apply.
Do non-CDL drivers need an annual MVR?
Yes. Any driver of a commercial motor vehicle needs a qualification file, and the annual MVR is part of that file whether or not the driver holds a CDL.
How long must I keep annual MVRs?
Three years from the date on the document, under the general driver qualification file retention rules.
Related calculators
- Initial MVR due date at hire
You must pull a motor vehicle record within 30 days of hire. Enter each driver’s start date to see the deadline.
- Clearinghouse query due date
Your annual Clearinghouse query runs twelve months from each driver’s last one, not on a company-wide date. Work out when each is due.
- Medical card expiry and paper window
A medical certificate runs two clocks since the June 2025 change: its own expiry, and the 60-day window a paper copy can still be relied on.
Tracking more than one driver
This page answers one question. DQTrack does the same arithmetic for every driver and vehicle you run, watches the dates, and emails you before something lapses — see pricing or try another calculator.